Frequently Asked Questions
6 August 2010 10:43:11 AM
To assist with your submission, below is a list of some frequently asked questions
1. What is a poster session? A poster session is a exhibition opportunity where each presenter is given space to display their work as a poster. During the session, they stand with their poster, and the conference delegates have the opportunity to circulate freely, seeking out the particular presentations they are interested in and talking directly to the presenter. This is a great opportunity to present and discuss current research, policy or work, in an informal setting, to a targeted audience of conference delegates who will represent government, academia, community organisations and the private sector.
2. When are poster sessions held? How can I find which day mine will take place? Poster exhibitions can be on display in the exhibition hall outside the main auditorium, for the duration of conference. Delegates will be free to view posters during both the morning and afternoon tea and lunch breaks. However, as the formal poster exhibition session is only being held over the lunch breaks (and will be advertised as so in the conference program), presenters of the poster exhibitions are only required to be available to discuss these with delegates at the lunch time breaks during the conference, which are 12.30-1.30pm on Thursday 16th September, and 12.00-1.00pm on Friday 17th September. If you are selected to present a poster exhibition you will be expected to attend during the lunch break of the conference on both days.
3. What are the accepted formats for a poster exhibition? Poster exhibitions will be accepted in two formats - either as a static poster, or an interactive multimedia display. A static poster will be able to be presented on professional boards. An interactive multimedia display will require the exhibitor to bring their own laptop to display their poster exhibition. An interactive multimedia display can request to include a static poster display also, as long as the whole presentation material fits on the table space provided. The use of internet in a multimedia display is possible, to highlight key aspects of the work, paper, policy, or research. Internet services will be the responsibility of the poster exhibitor.
4. What will the poster stations look like? Static posters will be able to be placed on a Velcro compatible board and must be no larger than 1600m wide x 1200mm high. Posters larger than these dimensions will exceed the allocated space per poster and it is therefore necessary that the poster adheres to the specified measurements. If you are displaying an interactive display, you will need to bring your own laptop. This can be used with a static poster display also, as long as everything fits on your allocated table. Your allocated table is 183cm length x 76cm width x 71cm height. Extra audio visual equipment, such as a large display screen for the table, can be hired at your own cost. Please contact Conference Solutions for more information on this if require.
Only one person may present at any time at each poster exhibition station. Each poster exhibition station must be manned by one person during the lunch time sessions.
5. Can I have an Internet connection or other electrical equipment? Interactive displays are encouraged. If you are wishing to use your own laptop, a power point will be available for your use. If you require access to the internet, you need to supply your own wireless connection in the convention centre. Alternatively you can purchase wireless cards from the convention centre which are $20 for 24 hour period or order hard line connections from the convention centre.
6. Will NatStats pay my travel expenses and/or registration fee to attend the Conference? No, NatStats cannot reimburse you for any of your travel or conference expenses. You are not required to register for attendance at the conference to participate in the poster exhibition sessions.
7. Can I bring additional information, eg articles, brochures etc? Yes. You will be supplied a table to sit your poster on, at no charge. If you wish to supply handouts you must ensure they fit around your poster display on the table or provide a holder that can be attached to the board. Handouts can not be placed on the floor for safety reasons.
8. What time can I begin setting up my poster session? You may set up your poster starting at 6pm in the Exhibition hall on Wednesday 15th September. Alteratively, you can set up your poster any time from 9am on Thursday 16th September, prior to the display beginning at 12.30pm.
Upon arrival in the entrance to the NatStats conference area, please check-in with Manpreet Singh from the Australian Bureau of Statistics or Mary Lee from Conference Solutions. They will be stationed at the registration desk at the NatStats conference area entrance. They will have a map of the poster session area in order to direct you to your pre-assigned table.
9. What time can I remove my poster? Posters must be removed at the end of the conference. If you are not staying past the lunchtime session on Friday 17th September than they can be removed after this time. All poster exhibition boards must be left at the conference venue.
10. Will late entries be accepted? No. Late entries of abstracts received after the close-off time of 5:00pm on Friday 27 August, 2010 will not be considered for presentation at the NatStats 2010 conference poster exhibition sessions.
11. What is the selection process for determining eligibility into the poster exhibition session? The NatStats 2010 conference organises will administer the process for the NatStats 2010 conference poster exhibition sessions. If more than 15 submissions are received. A review panel will be responsible for reviewing the abstracts of each submission, and assessing their appropriateness against the four key themes of the conference.
The Selection process will be as follows:
· Selection will be based solely on the written information submitted in the abstract on the nomination form.
· Each nomination will be assessed against the appropriateness to the four key themes of the conference to determine the short-listed nominees.
· The Review Panel will select the winner for each award category.
· The decision of the Review Panel is final.
· All submissions will be advised of the outcome by 5:00pm on Friday 2 September, 2010
The award panels’ decision is final and no correspondence will be entered into.
As a condition of entry, all successful poster exhibition presenters agree to the abstracts of their poster exhibitions being placed on the NatStats 2010 website for advertising to conference delegates.
12. Can I make more than one submission for a poster exhibition? No, unless the submission is for joint research, policy or work. As only one person may present at any time at each poster exhibition station, any successful joint author submissions must choose one person only to attend the poster exhibition. All poster exhibitions must be manned by one person, therefore multiple entries from the same (singular) person will not be selected.