1. What is a poster session?
A poster session is an exhibition opportunity where each presenter is given space to display their work as a poster. During the session, presenters stand with their poster (mounted on the provided poster board), and the conference delegates have the opportunity to circulate freely, seeking out the particular presentations they are interested in and talking directly to the presenter. The presenter also has access to a small trestle table located close to their poster. This is a great opportunity to present and discuss current research, policy or work, in an informal setting, to a targeted audience of conference delegates who will represent government, academia, community organisations and the private sector.
2. When are poster sessions held? How can I find which day mine will take place?
Poster exhibitions can be on display in the Plaza Auditorium Foyer outside the Plaza auditorium in Brisbane Convention & Exhibition centre, for the duration of the conference. Delegates will be free to view posters during both the morning and afternoon tea and lunch breaks. However, as the formal poster exhibition session is only being held over the lunch breaks (and will be advertised as so in the conference program), presenters of the poster exhibitions are only required to be available to discuss these with delegates at the lunch time breaks during the conference, which are 12.30-1.30pm on Wednesday 13th March and Thursday 14th March. If you are selected to present a poster exhibition you will be expected to be present both days during 12:30 -1:30pm.
3. What are the accepted formats for a poster exhibition?
Poster exhibitions will be accepted in two formats – either as a static poster or an interactive multimedia display. A static poster will be able to be presented on professional boards. An interactive multimedia display will require the exhibitor to bring their own laptop to display their poster exhibition. An interactive multimedia display can request to include a static poster display also, as long as the whole presentation material fits on the table space provided. The use of internet in a multimedia display is possible, to highlight key aspects of the work, paper, policy, or research. Internet services will be the responsibility of the poster exhibitor.
4. What will the poster stations look like?
Static posters will be able to be placed on a Velcro compatible board and must be no larger than 2.1m high x 1m wide. Posters larger than these dimensions will exceed the allocated space per poster and it is therefore necessary that the poster adheres to the specified measurements. You will also be allocated a small trestle table to display handouts or place your laptop on. If you are displaying an interactive display, you will need to bring your own laptop. This can be used with a static poster display also, as long as everything fits on your allocated space. Extra audio visual equipment, such as a large display screen for the table, can be hired at your own cost. Please contact firstname.lastname@example.org and they will advise you how to proceed.
Only one person may present at any time at each poster exhibition station. Each poster exhibition station must be manned by one person during the lunch time sessions.
5. Can I have an Internet connection or other electrical equipment?
Interactive displays are encouraged. If you are wishing to use your own laptop, a power point will be available for your use. The conference centre has broadband internet available, therefore if you supply your own connection you will be able to use this facility for an electronic displays. For more information please see the Brisbane Convention & Exhibition Centre Wireless Internet Services PDF for internet costs.
6. Will NatStats pay my travel expenses and/or registration fee to attend the Conference?
No, NatStats 2013 cannot reimburse you for any of your travel or conference expenses. You are not required to register for attendance at the conference to participate in the poster exhibition sessions.
7. Can I bring additional information, e.g., articles, brochures, etc?
Yes. You will be supplied a table to sit your poster on, at no charge. If you wish to supply handouts you must ensure they fit around your poster display on the table or provide a holder that can be attached to the board. Handouts cannot be placed on the floor for safety reasons.
8. What time can I begin setting up my poster session?
You may set up your poster starting at 4pm in the Plaza Auditorium Foyer outside the Plaza auditorium in Brisbane Convention & Exhibition centre on Tuesday 12th March. Alternatively, you can set up your poster any time from 9am on Wednesday 13th March, prior to the display beginning at 12.30pm.
Upon arrival in the entrance to the NatStats conference area, please check-in with Absolute Events & Marketing team which will be stationed at the registration desk at the NatStats conference area entrance. They will have a map of the poster session area in order to direct you to your pre-assigned table.
9. What time can I remove my poster?
Posters must be removed at the end of the conference. If you are not staying past the lunchtime session on Thursday 14th March then they can be removed after this time. All poster exhibition boards must be left at the conference venue.
10. Will late entries be accepted?
No. Late entries of abstracts received after the submission deadline of 5pm on Friday 15th February 2013 will not be considered for presentation at the NatStats 2013 conference poster exhibition sessions.
11. What is the selection process for determining eligibility into the poster exhibition session?
The NatStats 2013 conference organisers will administer the process for the NatStats 2013 conference poster exhibition sessions. If more than 15 submissions are received, then a review panel will be responsible for reviewing the abstracts of each submission, and assessing their appropriateness against the four key themes of the conference.
The Selection process will be as follows:
- Selection will be based solely on the written information submitted in the abstract on the nomination form.
- Each nomination will be assessed against the appropriateness to the four key themes of the conference to determine the short-listed nominees.
- The Review Panel will select the most appropriate submissions.
- The decision of the Review Panel is final.
- All submissions will be advised of the outcome by 5pm on Tuesday 19th February 2013.
The review panels’ decision is final and no correspondence will be entered into.
As a condition of entry, all successful poster exhibition presenters agree to the abstracts of their poster exhibitions being placed on the NatStats 2013 website for advertising to conference delegates.
12. Can I make more than one submission for a poster exhibition?
No, unless the submission is for joint research, policy or work. As only one person may present at any time at each poster exhibition station, any successful joint author submissions must choose one person only to attend the poster exhibition. As all poster exhibitions must be manned by one person, multiple entries from the same (singular) person will not be selected.